Sample text in [brackets], replace with yours · HR & Office Letters
Resignation Letter Template (Word & PDF)
A short, polite resignation letter with your notice period, last day and handover offer.
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Free for personal and commercial use · No watermark · Updated October 2026
Guide
About this resignation letter template
A resignation letter only needs to do three things: say you are leaving, give your last working day, and leave the relationship on good terms. This template does that in four short paragraphs, with an offer to help with the handover.
How to fill in this letter
- 1
Open it with "Edit online", or download the Word file.
- 2
Add your details, your manager's name and the date.
- 3
Fill in your job title and work out your last day from the notice period in your contract.
- 4
Add one specific thing you appreciated, and who you will hand over to.
- 5
Tell your manager in person first, then send the letter as PDF or print and sign it.
Tips for resigning well
Talk first, then write
Tell your manager face to face or on a call before sending the letter.
Check your notice period
Your contract sets it. Count from the day you hand in the letter.
Keep it short and positive
This letter goes in your file. Leave complaints for an exit interview, if at all.
Ask for your experience letter
Request it and your final settlement details before your last day.
Frequently Asked Questions
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