Sample text in [brackets], replace with yours · HR & Office Letters
Job Offer Letter Template (Word & PDF)
A clear offer of employment covering role, salary, start date, hours and probation.
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Free for personal and commercial use · No watermark · Updated October 2026
Guide
About this job offer letter template
An offer letter puts the key terms of a job in writing before the candidate accepts. This template covers the points candidates ask about most: title and manager, start date, salary and benefits, hours and location, probation, notice period and the date to accept by. It is a starting point, not a full employment contract.
How to fill in this letter
- 1
Open it with "Edit online", or download the Word file.
- 2
Add your company details and the candidate's name and address.
- 3
Fill in the job title, department, manager, start date and salary.
- 4
Set the probation length, notice periods and any conditions such as document checks.
- 5
Set an acceptance deadline, sign it and send it as PDF.
Tips for offer letters
Gross or net?
Say whether the salary is before or after tax to avoid confusion on the first payslip.
List the benefits
Medical cover, provident fund, bonus and leave can decide between two offers.
Give a deadline
A clear acceptance date — usually 3 to 7 days — keeps hiring on schedule.
Follow with a contract
Use the offer letter for the headline terms, then issue a full contract on joining.
Frequently Asked Questions
Tools that help
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