Sample text in [brackets], replace with yours · HR & Office Templates
Salary Increment Letter Template (Word & PDF)
Confirm a pay rise in writing, with the previous salary, increment amount and percentage, and new salary.
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Free for personal and commercial use · No watermark · Updated October 2026
Guide
About this salary increment letter template
Employees need written proof of a pay rise for their records, bank loans and future job applications, and a warm letter makes the increase feel earned. This letter thanks the employee, gives the effective date, and sets out the previous salary, the increment in amount and percent, and the new salary. An optional line covers a promotion to a new designation.
How to fill in an increment letter
- 1
Click "Edit online", or download the Word file.
- 2
Enter the employee's details, the reference number and the effective date.
- 3
Fill in the previous salary, the increment (amount and %), and the new salary.
- 4
Keep or delete the promotion line, and personalise the thank-you sentence if you can.
- 5
Print it on letterhead, sign it, and give the employee a copy for their records.
Tips for increment letters
Check the percentage
Increment % = increment ÷ previous salary × 100. Use the percentage calculator to be sure.
Be specific about thanks
Naming one achievement makes the letter mean more than a standard line.
Match payroll
Make sure the new salary and effective date match the next salary slip.
Keep it confidential
Hand it over privately and file a copy in the employee's personnel record.
