Sample text in [brackets], replace with yours · Agreements, Plans & Business Documents
Membership Form Template for Gyms & Clubs (Word & PDF)
A one-page membership form with personal details, plan, emergency contact, health declaration and terms.
Opens in your browser. No Word needed, no signup.
Free for personal and commercial use · No watermark · Updated October 2026
Guide
About this gym / club membership form template
Every new member at a gym, fitness studio, swimming club or sports academy should fill in the same form: who they are, which plan they chose, who to call in an emergency, whether they have a health condition, and that they accept the rules. This one-page form covers all of that, with tick boxes for plans and add-ons and a signature line for the member and staff.
How to set up the membership form
- 1
Click "Edit online", or download the Word file.
- 2
Replace the club name, address and contact details, and insert your logo.
- 3
Set your plans and prices (monthly, quarterly, yearly, personal training, lockers).
- 4
Edit the terms to match your refund, freeze and safety rules.
- 5
Print copies for the front desk, or send the PDF for members to fill in before their first visit.
Tips for membership forms
Never skip the health questions
They protect the member and your business. Ask members with conditions for a doctor's note.
Keep terms short
Five clear rules are more likely to be read than a page of small print.
Store forms securely
Forms contain personal and health data. Keep them locked away or scanned with access control.
Use it for clubs too
Change the plan and health sections to suit libraries, societies, alumni or sports clubs.
