Sample text in [brackets], replace with yours · Agreements, Plans & Business Documents
Authorization Letter Template (Word & PDF)
Authorize another person to collect documents, a parcel or a passport, or to deal with an office on your behalf.
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Free for personal and commercial use · No watermark · Updated October 2026
Guide
About this authorization letter template
Banks, embassies, universities and courier offices often hand documents only to the owner, unless you send someone with a written authorization. This letter names you and the person you authorize, with both ID numbers, says exactly what they may do and until when, and has a space for the authorized person's specimen signature so the office can check it.
How to write an authorization letter
- 1
Click "Edit online", or download the Word file.
- 2
Enter your name and ID number and the authorized person's name and ID number.
- 3
Say exactly what they may do (e.g. "collect my degree certificate") and where.
- 4
Set an end date, so the authorization can't be reused later.
- 5
Print it, sign it, have the authorized person sign the specimen line, and attach copies of both IDs.
Tips for authority letters
Be specific
A letter that names one task, one place and one date is accepted more easily and is safer for you.
Check the office's rules
Some banks and embassies have their own authorization form. Ask before you send someone.
Sign in ink
Many offices want an original signature, not a scan.
Attach IDs
Copies of both ID documents are almost always required. Scan and merge them into one PDF if sending ahead by email.
